My Flickr Slideshow of The Document Management Slideshow!
I selected this first photo because it represents the first stage of the process. That stage is prepping. We must move all post it notes that are covering data to the back of the page, remove staples so they do not scratch the scanner glass during scanning, and insert this "patch-code" sheet in between documents that will comprise separate PDF's.
After properly prepping the documents, the documents are ready to be scanned! Photo number two represents the actual scanning process. We scan documents in "duplex", meaning that both sides of each piece of paper are scanned during one pass through.
The next step is the "quality check". The third photo represents the time spent going through the previewed documents, ensuring that each image is gorgeous.
The last image shows the final stage of paper: wonderful destruction! Now that the pages are scanned and put onto a network so any employee can access it digitally, there becomes no need to keep the physical copy.
Most shredding companies recycle the paper so that it may be reborn into a new document, beginning life anew and awaiting its inevitable destruction!
That used to be my boyfriends' drawers! I did exactly what you showed here. Now we have one drawer instead of 10. Really good show!
ReplyDeleteIt's true we use too much paper! It is a waste of natural resources (trees). Once the documents are on the network, do you back up to secure encrypted servers?
ReplyDeleteCan't say I've seen a scanner like that before. I'd imagine that storing all of those scanned documents would take up quite a bit of memory (assuming you are saving them as .pdf files). Do you use a cloud based service or do you save documents onto an external drive?
ReplyDeleteIs there a way to convert the scanned text into editable text on the computer? This looks tedious but interesting. I wish more of our school textbooks were digital.
ReplyDelete